Proposed Bylaw Changes
There has been a request for revisions of two bylaw changes: Nominating Committee and CRANE Treasurer.
Nominating Committee – Annually we reach out to the members to nominate CRANE members to hold positions on the Executive Board. During our Annual Meeting members are selected to form the
Nominating Committee. Bylaws, Article VII, Committees, Section II, Nominating Committee, states:
- The Nominating Committee shall consist of five (5) members to be elected at the annual meeting. This committee shall be responsible for conducting and implementing all elections of CRANE. The elected committee shall meet at the close of the annual meeting to elect the chairman.
CRANE recently moved to electronic voting and members of the Nominating Committee and the CRANE Executive Board suggested reducing the number of Nominating Committee members from five (5) to three (3). The work volume for the committee was reduced when CRANE moved from manual/paper to electronic voting and this justifies having fewer members on the Committee.
CRANE Treasurer – The term of office for the CRANE Treasurer. Section V, Term of Office in the bylaws currently states:
- The term of office shall be from January 1 to December 31. The term of office shall begin January 1 “yyyy”.
Treasurer: The Treasurer shall be responsible for the receipt and disbursement of all funds of CRANE. The Treasurer shall Chair the Finance Committee. The Treasurer shall submit a report at each of the Executive Board meetings and any general Business meeting. The Treasurer shall submit a report for the fiscal year at the annual meeting. The Treasurer shall be responsible for filing all required paperwork with the Internal Revenue Service and/or other regulatory agencies. The Treasurer shall be bonded, the bonding fee paid for by the association.
The board suggests the term of office for the position of CRANE Treasurer be changed. The proposed bylaw change would read:
- Each officer, except the Treasurer, shall hold office for one year or until his successor has been elected and qualified. The Treasurer shall hold office for a two-year term or until his/her successor has been elected and qualified. The term of office shall coincide with the calendar year of the organization, from January 1 to December 31. The term of office shall begin January 1 “yyyy”.
This proposal was brought forth by a past Treasurer, who felt that with all the required learning the position would be better served as two-year term. The position requires overseeing the financial management, reporting CRANE’s finances as well IRS reporting. Another drawback to a one-year term is the constant changing of bank information, meaning who has access to the accounts (President and Treasurer), where the banking statements are mailed, etc.
The justification for these changes will be officially presented to the membership as outlined in Article X of the bylaws, Amendment of Bylaws:
- These bylaws may be amended by a two-thirds (2/3) vote of the voting members present and voting at any business meeting of CRANE, provided that the amendment has been proposed by the Executive Board, Standing Committee, or by an active member in good standing. All proposed amendments will be submitted to the Bylaws Committee for review. The Bylaws Committee will be responsible that a copy of the proposed amendment has been submitted in writing to every member one month prior to the business meeting at which it will be voted upon.
Please watch for correspondence from the CRANE Executive Board and Bylaws Committee with information regarding proposed changes.
Respectfully submitted,
Deb Perriello CTR